Privacy Statement

Jurnal Desain, published by Universitas Indraprasta PGRI, is committed to responsible handling of personal information collected and processed through its Open Journal Systems (OJS) website. This Privacy Statement applies to users who register, submit manuscripts, participate in peer review, undertake editorial roles, or otherwise interact with the journal's online services.

1. Personal Information Collected

Depending on the user's role and activities, the journal may collect or process names, email addresses, institutional affiliations, countries, ORCID iDs, contact details, account and submission information, manuscript metadata, editorial correspondence, peer-review records, authorship declarations, and other information provided for legitimate scholarly publishing purposes. Personal information may also be contained in manuscripts and supporting materials submitted to the journal.

The website may process technical information needed for its operation, including session-related information and relevant system or security logs.

2. Purposes and Legal Basis of Processing

Personal information is processed for specified journal-related purposes, including account administration, manuscript submission and editorial assessment, peer-review coordination, communication with authors and reviewers, publication production, research-integrity procedures, publication metadata, DOI registration, indexing, digital preservation, and compliance with applicable legal or institutional obligations.

Processing must have an appropriate lawful basis under applicable data-protection requirements. Depending on the activity, this may include providing requested journal services, fulfilling legal obligations, legitimate scholarly publishing interests, or consent where consent is the applicable basis. Registration or use of the website is not treated as blanket consent for unrelated processing.

3. Access, Sharing, and Disclosure

Access to non-public information is limited to persons and service providers who require it for authorized journal operations, subject to their roles and applicable confidentiality obligations. This may include editorial personnel, assigned peer reviewers, technical administrators, publishing-service providers, and organizations involved in DOI registration, indexing, or preservation where relevant.

The journal does not sell personal information or use it for unrelated commercial marketing. Information will not be disclosed to unauthorized third parties. Disclosure may nevertheless be necessary to support authorized scholarly publishing activities, meet legal or ethical obligations, or respond to legitimate research-integrity concerns.

4. Published Scholarly Information

Once an article is published, information forming part of its scholarly record—such as author names, affiliations, ORCID iDs where provided, article titles, abstracts, bibliographic details, and corresponding-author contact information where published—may be made publicly accessible and shared with DOI registration agencies, indexing services, libraries, and preservation platforms. Published metadata may be accessible internationally.

Confidential peer-review identities, unpublished manuscript contents, and non-public editorial records are not made publicly available as a routine part of the publication process.

5. Confidentiality and Information Security

The journal seeks to apply reasonable organizational and technical safeguards against unauthorized access, disclosure, alteration, loss, or misuse of personal information. Access to unpublished manuscripts, peer-review materials, and editorial records must respect the journal's confidentiality and double-blind peer-review requirements.

No online system can guarantee absolute security. Any suspected unauthorized disclosure or personal-data incident should be reported promptly to the Editorial Office for assessment and appropriate action under applicable requirements.

6. Data Retention and Preservation

Personal information is retained only for as long as reasonably necessary for the purposes for which it was collected, taking into account the journal's editorial and publication records, scholarly accountability, digital preservation needs, applicable institutional retention rules, and legal obligations. Information that is no longer required will be deleted, anonymized, or otherwise handled in accordance with applicable requirements.

Some editorial records and published bibliographic information may need to be preserved to maintain the integrity and traceability of the scholarly record, even when a user account is no longer active. Requests affecting these records will be assessed on a case-by-case basis.

7. User Rights and Requests

Subject to applicable law, individuals may request information about the processing of their personal data, seek access or correction, request deletion or restriction where legally available, withdraw consent where processing is based on consent, or raise concerns about the handling of their information. Requests may be subject to identity verification and lawful limitations, including the protection of other individuals' information and the integrity of published scholarly records.

Users may contact the Editorial Office using the details below to submit a privacy-related request or concern.

8. Website Functionality and Technical Data

The OJS website may use essential cookies or comparable technical functions to support login sessions, navigation, security, and the operation of submission and editorial workflows. Any additional analytics or third-party services must be assessed and disclosed as applicable to the journal's actual website configuration and relevant legal requirements.

Third-Party Website Analytics and Visitor Statistics

Jurnal Desain uses third-party visitor statistics services, including Statcounter and Flag Counter, to monitor website traffic and understand the geographical distribution of visitors. Depending on the service and its configuration, technical information such as IP addresses, browser or device information, page requests, and cookie-based identifiers may be processed in accordance with the respective provider's privacy practices.

These services are used for website performance monitoring and aggregate readership analysis, not for evaluating the academic quality of individual manuscripts or authors. Further information is available through the privacy policies of Statcounter and Flag Counter.

9. Contact and Changes to This Statement

For privacy-related inquiries, corrections, or requests concerning personal information processed through Jurnal Desain, please contact the Editorial Office at desain.jurnal@gmail.com.

This statement may be updated when journal operations, website services, or applicable data-protection requirements change. Material changes will be communicated as required by applicable law, and the current version will be made available on the journal website.